2025 Premiere Diecast, Toy & Collectibles Show

2025 Premiere Diecast, Toy & Collectibles Show

Showcase your collectibles in this premiere event!

Event Date Time
Show Hours: Saturday, March 29th 9:00am - 4:00pm
Friday Load-in Hours: Friday, March 28th 4:00pm - 9:00pm
Saturday Load-in Hours: Saturday, March 29th 6:00am - 8:30am
Saturday Load-out Hours: Saturday, March 29th 4:00pm - 9:00pm

Standard Exhibitor spaces are 12’ x 12’ and are priced at $125.00.

Exhibitor space amenities:

  • Each 12' x 12' space comes equipped with (3) - 8' x 30" tables and 2 chairs.
  • You may elect to have more than one 12' x 12' space if you choose.
  • A maximum of 3 tables are allowed in each 12' x 12' space.
  • No outside tables or chairs will be allowed.

Load- in/out information:

  • Drive in traffic will be allowed in the facility during load in hours on Friday only.
  • No Drive in traffic in the facility on Saturday until conclusion of show hours and load out begins.
  • Saturday load in will be walk in accessible only.
  • All show Exhibitors must be in the building a minimum of 1 hour prior to set up end time.

All Exhibitors must be completely loaded out of the facility no later than 9:00pm on show day.

Hotel Information: A room block with discounted rates of $125/night + tax is available for exhibitors. Rooms available are on a first come, first served basis, and preferred rates expire on March 14th, 2025. A link to the hotel will be supplied in your confirmation email.

Host Hotel: Hilton Garden Inn Tulsa Midtown

Security: Expo Square provides security patrol on the grounds 24 hours a day.

Email exhibitor@premieretoyshowtulsa.com or call Carl at (918) 609-3323 if you have additional questions.

Exhibitor Information
Space Selection
Venue Map
Click on the map to enlarge
  Standard ($125)
  Corner ($150)
  End Cap / Perimeter ($175)
  SOLD
Please select your top 3 section choices from the venue map above:
Price per space is $125.00
Additional cost of $25.00
Premier perimeter and end cap exhibitor spaces are available for an additional $50.00 and are limited.
Additional cost of $15.00
Additional Exhibitor Passes

Vendor Exhibitor passes will be included with your booth cost as follows:

  • 2 Passes: 12' x 12'
  • 4 Passes: 24' x 24' or larger

Additional Exhibitor passes are available at a cost of $25.00/each. Vendor passes will be available to pick up during load-in.

Terms

Any pop-up tents must comply with Tulsa County Fire Marshall regulations. Tents exceeding 200 square feet may require a special permit.

Display trailers are allowed, please note your intent to utilize one in your exhibitor space in the “notes” section located below, along with any specific details relating to special electrical requirements. Additional fees related to electrical may apply.

NO FOOD TRUCKS are allowed at the show. Selling full meals in your exhibitor space is also prohibited.

Please email a picture of your products for marketing use to exhibitor@premieretoyshowtulsa.com

ALL Exhibitors are subject to approval based on show management desired exhibitors. Should you not meet those standards, you will receive a refund within 15 days of your application. Cancellation policy is as follows: Before February 28th, 2025 = FULL REFUND. March 1st - March 14th, 2025 = 50% refund. A $5 transaction fee will be deducted from any refunds. After March 14th, 2025 = NO REFUND.

Sales Tax: The Oklahoma Tax Commission requires all exhibitors to collect sales tax on any items sold. The current tax rate is 8.517%.

Please visit https://oklahoma.gov/tax/businesses/sales-use-tax.html if you need additional information.

Terms and Conditions:

Exhibitor application approval will be extended at the sole discretion of event management. My submission is acknowledgement of all terms and conditions of the approval process. . It shall also serve as authorization to include your company name, and images for promotional reasons across any of our marketing platforms including but not limited to event related websites, social media platforms and other related marketing outlets as a partner to the event. All Vendors must comply with show management, venue, city, state and government rules and regulations. Exhibitors agree to hold harmless: Carl’s Car Shack, AA Event Pros, Expo Square, their subsidiaries and subcontractors for all damage, injury, or theft from exhibiting during the Carl’s Car Shack Premiere Die Cast, Toys & Collectibles show.

Thank you for your application!

Payment Information